NDSR Art Program Wrap-Up

Dear colleagues,

In July 2019, the National Digital Stewardship Residency for art information professionals (NDSR Art) concluded with the end of the second and final cohort. So many of you have contributed to this program and we want to take this opportunity to thank the residents, hosts, mentors, speakers, advisory board and task force members, evaluators, local ARLIS/NA chapter members, and the ARLIS/NA executive board for their contributions to the program and the field at large.

From 2016-2019 NDSR Art was administered by the Philadelphia Museum of Art in partnership with ARLIS/NA (Art Libraries Society of North America), and made possible with generous funding from the Institute of Museum and Library Services. NDSR Art supported two nationally dispersed cohorts–each consisting of four recent postgraduates placed in host institutions for twelve-month residencies.

The NDSR Art cohorts addressed management and preservation of time-based media, web archiving, apps, documentation of art and performance works,  collection management systems, art and design theses, and in-gallery interactives. Both cohorts shared project outcomes through webinars, symposia, conferences, capstones, and final reports. Their residencies impacted the profession and host institutions by helping reframe art librarianship and initiate cross-disciplinary conversations around digital preservation. To learn more about the residencies and projects, please see the resources below.

For those who are interested in administering a NDSR program, see the overarching NDSR site and feel free to get in touch with the NDSR Advisory Group at

Thank you again for your interest and support, we look forward to seeing how NDSR evolves.


Kristen and Karina


2017-2018 NDSR Art Cohort
Hosts: Minneapolis Institute of Art, Philadelphia Museum of Art, University of Pennsylvania, Yale Center for British Art
Project Descriptions and Final Reports:

2018-2019 NDSR Art Cohort
Institutions: Art Institute of Chicago, Maryland Institute College of Art (MICA), Small Data Industries, Solomon R. Guggenheim Museum
Project Descriptions and Final Reports:

NDSR Art webinar recordings are available on ARLIS/NA’s open access Learning Portal:

ARLIS/NA’s NDSR Art Task Force Report:

NDSR Art Program and Curriculum Evaluations: or

NDSR programs to date:

About NDSR Art

NDSR Art was conceived as a residency program to help art and cultural institutions tackle issues of digital stewardship. NDSR Art is an iteration of the NDSR program that began in 2013 with a pilot project developed by the Library of Congress in conjunction with the Institute of Museum and Library Services.

The mission of the National Digital Stewardship Residency (NDSR) is to build a dedicated community of professionals who will advance our nation’s capabilities in managing, preserving, and making accessible the digital record of human achievement. The NDSR program began in 2013 with a pilot project developed by the Library of Congress in conjunction with the Institute of Museum and Library Services (IMLS). The original goals of the program were to foster the creation of a cadre of experts in the field and to encourage LIS schools to include more experiential learning as part of their standard curricula. NDSR programs serves several different populations: students interested in the field of digital stewardship, partnering institutions, and the broader cultural heritage community. NDSR projects to date have included geographically-focused groups of NDSR host sites in Washington, D.C., New York, Boston, and topically-focused NDSR projects for public broadcasting, art, and biodiversity heritage data collections.

Webinar: ‘Getting Started with Disk Imaging’

NDSR Art Webinar: Getting Started with Disk Imaging
Tues, Jul 9, 2019
12:30-1:30 PM EDT
Registration is free and open to all.

This webinar, featuring Ben Fino-Radin, founder and lead conservator of Small Data Industries, introduces the concept of Disk Imaging, focusing on the why, when, how and the long-term. The presentation will address the questions: Why make disk images? Should I use checksums? When should I do one versus the other? Or when to do both? Following this, Ben will demonstrate the intake and technical process for creating a disk image using FTK Imager software. The discussion will then focus on the ‘What next?’ by discussing the best options for the long-term storage and stability of this preserved data.

A recording of the webinar will also be made available on the ARLIS/NA Learning Portal.

Ben Fino-Radin is the founder of Small Data Industries, a lab whose mission is to support and empower people to safeguard the permanence and integrity of the world’s artistic record. Before founding Small Data Industries, Ben served as Associate Media Conservator at the Museum of Modern Art (MoMA), where in addition to the conservation of digital art, he managed the design and development of the institution’s digital repository. Prior to this, Ben led preservation initiatives at Rhizome as their Digital Conservator. He holds a MSLIS and MFA in Digital Art from Pratt Institute, and has served as an adjunct at NYU’s Moving Image Archiving and Preservation program.

UPDATE – Upcoming Webinar: Oral History Strategies and Stewardship

*This webinar has been rescheduled from its original time on Wednesday, June 12th and will now take place on Thursday, June 20th. See registration information below.

NDSR Art Webinar: Oral History Strategies and Stewardship
Thu, June 20, 2019
1:00 PM – 2:00 PM EDT
Registration is free and open to all.

A recording of the webinar will also be made available on the ARLIS/NA Learning Portal.

The Academy Oral History Projects (OHP) department produces, collects, preserves, and makes accessible video and audio recordings of filmmaker voices from across decades and from around the world. As part of that mission, OHP is using cutting edge workflows and tools to ensure this growing collection will facilitate scholarly research and fan engagement. In this presentation, OHP Sr. Manager Teague Schneiter and Sr. Archivist Brendan Coates will discuss the possibilities and challenges of: oral history as a documentation method to augment existing archival collections; strategies for oral history-specific digital preservation and ethical stewardship; born digital preservation workflows for geographically-distributed video production teams; and integrated preservation and access workflows as facilitated by the Academy’s DAM/MAM/CMS systems.

Brendan Coates is the Sr. Archivist of the Oral History Projects Department at The Academy of Motion Picture Arts and Sciences. After receiving his MSI from the University of Michigan School of Information, he spent four years running the audiovisual preservation program for the University of California, Santa Barbara’s Special Research Collections, supervising the digitization of a variety of formats, from “wax” cylinders to beta tapes. He also specializes in workflow and quality control automation using free and open-source software.

Teague Schneiter is the founder and Sr. Manager of the Academy of Motion Picture Arts and Sciences’ Oral History Projects department as well as its recording initiative, the Academy Visual History Program. She has a BA in Film & Digital Media from the University of California, Santa Cruz and a Masters in Preservation and Presentation of the Moving Image from the University of Amsterdam. Teague came to the Academy in 2012 with over 10 years of moving image research, curatorial, and audiovisual collection management experience, working with oral history and other cultural heritage materials in Australia, the Netherlands, and US and Canada, including with human rights video advocacy organization WITNESS and indigenous media organization IsumaTV. Since November 2016, Teague has proudly served as one of the Directors of the Board for the Association of Moving Image Archivists and is active in the Oral History Association. She is also the founder of a best practices group with the craft Guilds and film organizations recording oral histories, called the Moving Image Craft Documentation Alliance (MICD).

Moderator: Jean Moylan, NDSR-Art Resident, Solomon R. Guggenheim Museum


Call for Lightning Talk Proposals – The Art of Digital Stewardship

The call for lightning talk proposals is open for the 2019 NDSR Art Capstone event hosted by MICA. This CFP is open to artists, students, educators, content creators, curators, archivists, librarians, etc so please feel free to share with folks outside of the information profession.

More info on the event and CFP below.

The Art of Digital Stewardship: Content, Context, and Structure
NDSR Art Capstone Event at Maryland Institute College of Art
Fred Lazarus IV Center, 1st Floor Auditorium (L115)
131 West North Avenue, Baltimore, MD
June 28, 2019, 9:30am

Visit for more information.

The National Digital Stewardship Residency for Art Information (NDSR Art) capstone event, The Art of Digital Stewardship, is accepting proposals for lightning talks from the community. Lightning talk sessions will present a contribution, project, or theme related to the use of technology in art, digital preservation, digital archives, digital curation, or any topic related to the intersection of art and art information, particularly as it relates to digital media. This call for proposals is open to artists, students, educators, content creators, curators, archivists, and/or librarians.

The deadline to submit your proposal is May 15, 2019.

Submission link:

Read more about the event below:

As the culminating event for the National Digital Stewardship Residency for Art Information and the Maryland Institute College of Art (MICA) will host The Art of Digital Stewardship: Content, Context, and Structure. During this symposium, NDSR Art residents from MICA’s Decker Library, the Solomon R. Guggenheim Museum, the Art Institute of Chicago and Small Data Industries will present possible solutions for the acquisition, preservation, and access of digital art and art information, from preserving born-digital documentation of the museum experience to working with at-risk artists’ archives.

In addition, this one-day symposium will bring together digital archivists, digital curators, librarians, content creators, and artists to discuss digital art stewardship and focus on questions such as:

How are we conceptualizing the artistic process as information/ or as a record? How can we support artists’ engagement with the archival record? And, conversely, how can we support artists’ archival impulses?

The Art of Digital Stewardship: Content, Context, and Structure is sponsored by the Maryland Institute College of Art and the National Digital Stewardship Residency for Art Information.

For more information, please contact Cristina Fontánez Rodríguez,

[Webinar] Archiving Performance in an Institutional Context: Perspectives from the Mark Morris Dance Group

NDSR Art presents the webinar “Archiving Performance in an Institutional Context: Perspectives from the Mark Morris Dance Group.”

[NDSR Art Webinar] Archiving Performance in an Institutional Context: Perspectives from the Mark Morris Dance Group
Thurs, Feb 28, 2019
11:00 AM EST

We recommend attendees register in advance at

Dance is an ephemeral art form that does not archive easily. However, if we consider the nearly 40-year history of the Mark Morris Dance Group (MMDG), and even longer career of its illustrious choreographer Mark Morris, the ability to preserve, recall and re-stage dance becomes a challenge of institutional and cultural importance. In this webinar Mark Morris Dance Group archivists, Stephanie Neel and Regina Carra will share insights about their ongoing project to set up a new archive and digital database for MMDG, focusing specifically on the tools, strategies, and collaborations that have allowed them to provide enhanced access to the company’s history. Attendees will learn about the challenges of capturing and cataloging performance, what it is like to work for an active dance company, and approaches for engaging artists and staff in the archival process.

Funded by The Andrew W. Mellon Foundation, the Mark Morris Dance Group Archives Project is a three-year digitization project jointly managed by MMDG and the Dance Heritage Coalition (the archives and preservation branch of Dance/USA). Now in its final year, the goal of the project is to digitize MMDG’s audiovisual and paper materials and make them accessible to staff, dancers, and outside researchers with a new database built with Collective Access, an open-source content management system developed by Whirl-i-gig.

Stephanie Neel, Archives Project Manager
Regina Carra, Archives Project Metadata and Cataloging Coordinator

Cristina Fontánez Rodríguez, NDSR Art Resident

After registering, you will receive a confirmation email containing information about joining the webinar.

A recording of the webinar will also be made available on the ARLIS/NA Learning Portal.

METRO Panel Discussion: Safeguarding and Activating Digital Video Information in Cultural Institutions

This Thursday, January 31st, the panel discussion “Safeguarding and Activating Digital Video Information in Cultural Institutions” will be held at the Metropolitan New York Library Council (METRO), located on the 8th floor of 599 11th Avenue. This event is co-organized by METRO in conjunction with a visit to New York by members of the 2018-19 National Digital Stewardship Residency for Art Information (NDSR Art) cohort.

Safeguarding and Activating Digital Video Information in Cultural Institutions
METRO, located on the 8th floor of 599 11th Avenue
Thursday, January 31st 4:00 to 6:00 p.m.

Tickets are currently sold out, but there are still some spots available on the waiting list. If you would like to add your name, visit the METRO event registration page.

The panel will feature a dynamic group of speakers who will present on projects related to the stewardship and activation of digital media, including: Amye McCarther, Archivist and Media Conservator at the New Museum, Dave Rice, Archivist at CUNY Television, Ben Fino-Radin, Founder and Lead Conservator of Small Data Industries, and Farris Wahbeh, Benjamin and Irma Weiss Director of Research Resources at the Whitney Museum of American Art.

For those who are unable to attend the panel in person, please look out for an event recording to be made available on the ARLIS/NA Learning Portal. Following the event, from 6:00-7:00 p.m., there will be a reception held at the nearby Landmark Tavern (626 11th Avenue) that will be co-organized by the ARLIS regional NY chapter and open to the public (no registration required). We hope to see you there for an important discussion on digital video preservation and some lively networking!

‘Wikidata for Digital Preservation’ Webinar

On October 23, NDSR Art presented a talk and conversation with Katherine Thornton, Digital Conservator and CLIR Postdoctoral Fellow in Data Curation for the Sciences and Social Sciences, at Yale University Library. Kat described the approach she has been using to create metadata for software and file formats as linked open data. She also discussed the role of linked open data in the Emulation as a Service Infrastructure program.

Wikidata for Digital Preservation – Webinar
October 23rd, 2018
12:00-1:30 pm (EST)

A recording of the webinar is available on the ARLIS/NA Learning Portal.



Presenter Info:

Katherine Thornton earned a PhD in Information Science from the University of Washington in 2016. She has been a volunteer contributor to the Wikidata project since 2013.


Webinar Resources:


Links visited during the presentation:


Many thanks to Kat and all who participated!

Call for Proposals: Safeguarding and Activating Digital Video Information in Art Museums

In today’s digital media landscape, video has assumed an increasingly central role in supporting both the inner workings and outward-facing activities of many arts institutions. With regular users numbering in the hundreds of millions, video streaming portals like YouTube have particularly incentivized museums to generate content related to their exhibitions, performances, events and lectures. Sharing these videos online offers organizations the chance to reach new potential audiences while also fulfilling their educational directives. Meanwhile, digital media such as artist interviews and installation videos often serve vital functions within museums, providing staff with the tools they need to properly conserve and display complex artworks. While access to these materials is typically limited, they nevertheless hold great documentary value, at times containing otherwise unpublished information about the artists and artworks represented in museum collections. Whether intended for public or internal use, both these forms of digital video content represent fundamental components of institutional memory and deserve to be safeguarded for future access. But implementing effective storage and access infrastructures for digital video can prove daunting, especially for museums equipped with limited funding and staff. From navigating issues of copyright to weighing the costs of storage scalability in digital asset management systems, cultural organizations must contend with major challenges as they strive to activate and preserve their digital media. Hosted by the Metropolitan New York Library Council (METRO) and organized in connection with the National Digital Stewardship Residency for Art Information (NDSR Art), this panel will provide a space for archivists, librarians, digital preservationists, and specialists in the field of audiovisual production to share their experiences working with digital video assets in the context of art museums and other cultural heritage institutions. Interested participants are invited to submit proposals for case studies, lightning talks, or presentations on any topic they believe to be relevant to discussion, but may consider the following:

  • Balancing the technical requirements for audiovisual preservation against institutional needs for low implementation and maintenance costs
  • Designing online access environments for digital video content
  • Building digital storage and access systems with multi-tiered access restrictions
  • Streamlining audiovisual production workflows for newly-generated museum content
  • Establishing best practices for appropriate technical and descriptive metadata
  • Methods for exerting control over the copying, downloading, and sharing of web-based digital media

The panel will be open to the public and held at METRO on January 31st from 4:00 to 6:00pm. To be considered, please submit a proposal of three hundred words or less by no later than December 17, 2018 to Jean Moylan, panel moderator and NDSR Art resident at the Solomon R. Guggenheim Museum:

Upcoming Event: Creating Community Through Digital Futures

On Thursday, November 1st The Art Institute of Chicago presents “Creating Community Through Digital Futures” a showcase and unconference about digital preservation.


Registration is required. For further details and to join the wait list see the event page.


Creating Community Through Digital Futures
Thu, November 1, 2018
9:30 AM – 3:00 PM CDT

The Art Institute of Chicago
159 E. Monroe
Nichols Board of Trustees Suite, Modern Wing
Chicago, IL 60603


Event Agenda

9:30-10:00am: Registration

10:00-11:00am: Project Showcase, Vol. 1

  • “Creating the Studs Terkel Radio Archive website” – Allison Schein Holmes (WFMT & Studs Terkel Radio Archive)
  • “An Introduction to Curating Community Digital Collections” – Vicki Tobias(WiLS/Recollection Wisconsin) & Stacey Erdman (Beloit College)
  • “Permanent public access of Illinois state documents” – Andrew H. Bullen (Illinois State Library)

11:00-11:20am: Networking Break

11:20am-12pm: Lightning Talks

  • “Getting to Level 1: Planning a Basic Preservation Program ” – Greer Martin (Illinois Insitute of Technology)
  • “Reaching Back: How Do We Give to a Community That Doesn’t Know Us?” – Kyle Henke (Depaul University)
  • “Digital Phoenix: Using 3D Modeling to Recreate Lost Historic Houses” – Emily-Paige Taylor (Loyola University)
  • “Nancy Buchanan and Barry Dolins at Media Burn Archive” – Dan Erdman (Media Burn)
  • “DIY Within Community: You Don’t Have to be a Hero to Save the Day!”- Laurie Lee Moses (Columbia College Chicago, Center for Black Music Research)

12:00-1:00pm: Lunch (on your own)
A list of nearby options will be available at the event

1:00-2:00pm: Project Showcase, Vol. 2

  • “Digital Dancing: An Online Archive from the Ground Up” – Jenai Cutcher and Daina Coffe (Chicago Dance History Project)
  • “Acquiring Born-Digital Archives: Strategies for Implementing Scalable Digital Forensics Applications and Practices” – Kelsey O’Connell (Northwestern University)
  • “CollectiveAccess 101” – Mel Leverich (Leather Archives & Museum), Brian Belak (Chicago Film Archives), Margaret Fraser and Jeremy Bucher (National Hellenic Museum)

2:00-3:00pm: Collaborative Clinic
Topics include:

  • Education & Training
  • Web-based Access Systems
  • AV Preservation
  • Metadata