Monthly Archives: October 2018

Upcoming Event: Creating Community Through Digital Futures

On Thursday, November 1st The Art Institute of Chicago presents “Creating Community Through Digital Futures” a showcase and unconference about digital preservation.


Registration is required. For further details and to join the wait list see the event page.


Creating Community Through Digital Futures
Thu, November 1, 2018
9:30 AM – 3:00 PM CDT

The Art Institute of Chicago
159 E. Monroe
Nichols Board of Trustees Suite, Modern Wing
Chicago, IL 60603


Event Agenda

9:30-10:00am: Registration

10:00-11:00am: Project Showcase, Vol. 1

  • “Creating the Studs Terkel Radio Archive website” – Allison Schein Holmes (WFMT & Studs Terkel Radio Archive)
  • “An Introduction to Curating Community Digital Collections” – Vicki Tobias(WiLS/Recollection Wisconsin) & Stacey Erdman (Beloit College)
  • “Permanent public access of Illinois state documents” – Andrew H. Bullen (Illinois State Library)

11:00-11:20am: Networking Break

11:20am-12pm: Lightning Talks

  • “Getting to Level 1: Planning a Basic Preservation Program ” – Greer Martin (Illinois Insitute of Technology)
  • “Reaching Back: How Do We Give to a Community That Doesn’t Know Us?” – Kyle Henke (Depaul University)
  • “Digital Phoenix: Using 3D Modeling to Recreate Lost Historic Houses” – Emily-Paige Taylor (Loyola University)
  • “Nancy Buchanan and Barry Dolins at Media Burn Archive” – Dan Erdman (Media Burn)
  • “DIY Within Community: You Don’t Have to be a Hero to Save the Day!”- Laurie Lee Moses (Columbia College Chicago, Center for Black Music Research)

12:00-1:00pm: Lunch (on your own)
A list of nearby options will be available at the event

1:00-2:00pm: Project Showcase, Vol. 2

  • “Digital Dancing: An Online Archive from the Ground Up” – Jenai Cutcher and Daina Coffe (Chicago Dance History Project)
  • “Acquiring Born-Digital Archives: Strategies for Implementing Scalable Digital Forensics Applications and Practices” – Kelsey O’Connell (Northwestern University)
  • “CollectiveAccess 101” – Mel Leverich (Leather Archives & Museum), Brian Belak (Chicago Film Archives), Margaret Fraser and Jeremy Bucher (National Hellenic Museum)

2:00-3:00pm: Collaborative Clinic
Topics include:

  • Education & Training
  • Web-based Access Systems
  • AV Preservation
  • Metadata


Collaborating with Faculty and Staff to Archive Born Digital Art Theses

I’m Cristina and I’m the resident at the Maryland Institute College of Art (MICA), located in Bolton Hill, Baltimore. My project here at Decker Library is focused on developing a new model for the acquisition preservation, and access to art and design thesis work at MICA. The library has been collecting born-digital thesis work since 2015 and there is a workflow in place that essentially consists of a student uploading their PDF thesis via our learning management system, back it up to two servers, and ingest to CONTENTdm for access via Digital Decker. The workflow itself is similar to what other libraries do, however, we’re looking to rethink it because this approach is based on the premise that the PDF that the students are submitting is their thesis when it’s actually just part of it. In other words, the art that the students produce as their culminating project is not preserved and what is archived is a textual explanation of it. When students do submit visual media, they do so in CDs. This media is labeled as supplemental.

So, in many ways, this project is about changing attitudes and this includes working closely with the graduate studies office and recent MFA grads (who also happen to work at MICA). For me to make recommendations on how we should collect, preserve and provide access to these materials, I’ll have to figure out what is valuable to students and faculty. For example, do they see the textual component of the thesis project as supplemental? Or do they see it as carrying the same weight as a video installation a student has produced?

I’ve been invited to several graduate studies faculty meetings where I’ll get a better sense of what students are expected to produce, what faculty believes to be a representation of this product, and how these ideas vary by program. Staff at the graduate studies office is very interested in this collaboration and has similar questions so we’re working on a survey together to send prior our meeting with program directors. We’ll need to ask questions about the integration of theses work into the curriculum and the value that they place on the written portion of the theses versus the value that they place on the visual aspect of theses work. I’m also interested to see what other components theses projects include (i.e. presentations, shows, artists books, videos, photographs, or a combination of some of these). So far it’s been very interesting to see the potential impact that this initiative may have on how students and faculty view the theses work and how eager the graduate studies office has been to create a working group for this project. Of course, I’m also looking forward to delving more into students’ work and seeing what kind of technologies they incorporate into their practice.

Digital Archiving at the Art Institute of Chicago

Greetings from the Art Institute of Chicago, one of the 4 host sites for the 2018-2019 NDSR-Art Residency. Spearheaded by the Ryerson & Burnham Libraries (pictured above), the museum is working to create policies, procedures, and workflows for born-digital institutional assets, moving away from the traditional analog-only process. And that’s where my residency work is focused; particularly the time-based, interactive media that encompasses the visitor experience at the museum.

My first two months have been largely spent on information gathering and relationship-building. On the information side, I have spent time researching best practices for born-digital institutional archives, reviewing current archival policies at the museum, identifying which media-types practically fall-under the “visitor experience”, and getting introductory training on the digital repository system (Preservica). On the relationship building side, I have met with more than 20 staff members in a variety of departments to hear about their work, media formats they use, file storage practices, and generate investment in the digital archival process. I also worked to create awareness by presenting to different audiences within the museum – at department and other monthly meetings.

I’ve also been working hard to plan a 2-day site visit for the NDSR resident and program staff at the end of October. The first day will include site visits and training, while the second day will be a public event – ‘Creating Community Through Digital Futures’ – featuring 10+ presenters and a collaborative clinic. I’m looking forward to continue outreach for the event, welcoming the NDSR group to Chicago, and continuing work on my project over the coming months.